Financial Report 2021 for the BSPC Joint Financing Mechanism (JFM)

1 (16)Baltic Sea Parliamentary ConferenceThe SecretariatApproved by the BSPC Standing Committee in Warsaw on 20 April 2022Financial Report 2021 for the BSPC Joint FinancingMechanism (JFM)ContentsA. Introductory remarks and overall resultB. The report in detail1. The BSPC Joint Financing Mechanism (JFM)1.1 Financing of the BSPC1.2 Basis for the JFM in 20 211.3 Purpose of the JFM1.4 Management of the JFM2. Looking Back: JFM Result in 20 203. Financial Result in 20 213.1 Income in 20 213.2 Result in 20 21 and Implications for the 20 22 Budget3.2.1 Result by Budget Posts3.2.2 Result by Expenditure Categories3.3 Balance in 20 213.4 Unused Means3.5 Summary of the Financial Result in 20 21Annex 1 Financial Result 20 21Annex 3 Annex 3 of the Rules of Procedure---------------------2 (16)A. Introductory remarks and overall resultAs everywhere else , the year 202 2 continued to be a particular challenge in the BSPC's workdue to the ongoing COVID -19 pandemic and its associated consequences.Nearly all meeting s of the Standing Committee with additional two seminars, the Secretary Leveland the Working Group again had to take place in digital form . Only one meeting, the StandingCommittee on 14-15 November 2021 could take place on site in Hamburg.The BSPC managed to very successfully hold the 30th Annual Conference on 30 August 202 1 ina digital format based on the Standing Committee's corresponding decision on 31 May 2021.The results were again utterly comparable to previous years with a similar number of more than190 participants. Attendance at the digital Standing Committee meet ings was consistently higherbecause of reduced scheduling conflicts with other commitments. In that way , it was for the firsttime possible to include four ministers and vice -ministers of foreign affairs from the host countryas well as from the former, c urrent and upcoming CBSS presidencies. The anniversaryconference also included a ceremonial session with former BSPC Presidents and attracted allrelevant European Parliamentary organisations and nearly all BSPC partner organisations.The meetings of the S tanding Committee in February and in May, the meetings of the BSPCWorking Group on Climate Change and Biodiversity in March, May and October and the SecretaryLevel meetings in February, May and October , all of which had to take place again in a digitalformat , could also be held without any restrictions on the same high level of content .According to the Rules of Procedure, certain technical framework conditions had to be compliedwith due to the high demands on secure digital f ormats for parliamentary work and thetranslations provided in each case.In this respect, we continued to use reliable technical possibilities, which are subject to highsecurity and data protection precautions , meet high standards in interpreting and which are alsoused intensively by ministries and embassies.On the one hand, this meant that the Committee meetings were more expensive than plannedin the budget. On the other hand, this meant considerably less e xpenditure in theimplementation of the Annual Conference.In addition , we could save most of the travel costs and reduce costs in other sectors.That resulted in a reduction of € 13,819, mean ing that only 9 3 % of the budget were used inthe year 2021.That increased the unused budget funds from € 129,712 in 2020 to € 143,531 in 2021 .A closer look at this overall result reveals the more detailed savings in the respective areas.Of the budgeted amount of € 112,000, only 88 %, i.e. , € 98,142, was used for currentadministrative costs.That means in detail:Travel expenses were only incurred in the last three months of the year. Only 26 % of thecorresponding funds were used.3 (16)Moreover , by merging with other BSPC committee meetings, Secretary Level meetingcosts could be limited to 7 1 % of the individual approach.The Standing Committee's meeting costs exceed at first glance the nominal estimate of € 15,000by a total of € 4,825 and are thus 132 % of the planning estimate.A closer look at the individual expenses, however, reveals, that the costs for the actual meetingsof the Standing Committee remained below budget.The expenses exceeding the budget are due to the separately conducted digital seminar on 1February 2021, on which the Standing Committee had decided on 16 November 2020 as anunscheduled project, the costs of which could have been covered by unused funds if necessary.Excluding the costs of this seminar, only 84.77 % of the planned funds for the StandingCommittee meeting were used, and with a total volume of € 12,715 , they are below the plannedamount of € 15,000.The costs for t he Working Group meetings , including the publication of the Working Group's mid-way report on Climate Change and Biodiversity, are 7 % higher than the planned costs.One cost reduction was achieved by holding the digital Standing Committee meeting togetherwith the seminar and the CCB Working Group's digital meeting on the same day (31 May 2021) ,thus splitting the daily costs.Without the costs for the 30-years print publication, which the SC also decided on as anadditional and unbudgeted project, only € 45,826, i.e., 89.85 % of the funds for the AnnualConference , would have been used.Therefore, we could cover the costs for the printing essentially by the fund s not used for theAnnual Conference.Only 27 % of the funds for information and communication were used , even if the funds for thereports' layout are under the budgeted amount (€ 1,198 compared to an estimate of € 2,000,i.e., 60 %).Thankfully, the BSPC rapporteurs have been as active as ever this year. They elaboratedexcellent reports which have been published on the website.All in all, it can be stated:The BSPC could achieve substantial budget savings also in 2021 .As a re sult, the Joint Financing Mechanism shows a surplus of € 143,531.In that way, the BSPC' s budget situation has never been as excellent as it is now, in all its 30 -year history.4 (16)1. The BSPC Joint Financing Mechanism (JFM)1.1 Financing of the BSPCThe activities of the BSPC in 202 1 were financed through f ive, in principle unchanged, channels:• Firstly, the costs for delegates appointed by the member parliaments and parliamentaryorganisations to participate in BSPC activities – such as the Standing Committee, theAnnual Conference, Working Groups, etc. – were paid by the sending parliament orparliamentary organisation itself.• Secondly, the operating costs of the BSPC Secretariat were covered by the BSPC JointFinancing Mechanism (JFM), which the BSPC had established in 2007. The nominalbudget of the JFM (total running costs) is € 112,000. This sum has remained unchangedsince 2007 and had been exceptionally complemented in 2016 concerning the SilverJubilee by unused means from former y ears.• Thirdly, the remuneration costs (which include de facto nearly all costs for personnel andtechnical support) of the BSPC Secretary General (€ 80,000) were covered by the BSPCJoint Financing Mechanism , including some personnel costs covered by the LandtagMecklenburg -Vorpommern for 202 1.• Fourthly, the costs for the digital 30th Annual Conference, which also include the costsfor the digital Drafting Committee meeting and the interpretation during the Baltic SeaParliamentary Youth Forum , were fully covered by the BSPC Joint FinancingMechanism. That includes the costs for interpretation, technical support , the digitalpublication of preparatory conference materials, including some of the BSPC Rapporteursreports as well as the layout , design, image editing and print of the 30-years publication.• Fifthly, as for meetings in other BSPC bodies, the parliament hosting the meeting usuallyprovides specific basic amenities, for instance a meeting room. The Parliament ofHamburg thankfully covered the dinner and catering costs in November for the StandingCommittee meeting as well as the costs for the venue as well as the technical and COVID -adequate equipment . However, the interpretation costs have also been covered in 2021by the JFM.1.2 Basis for the JFM in 20 21The BSPC Rules of Procedure adopted by the 20th BSPC in fall 2011 , and amended by the28th BSPC in 20 19, include provisions by the JFM for the BSPC Secretariat. They have serve d asthe formal basis for the JFM since 2012.5 (16)1.3 Purpose of the J FMThe joint financial resources for the BSPC Secretariat should be allocated to, but not limited to,• interpretation and other meeting costs for meetings in various BSPC bodies, includingthe Annual Conference ;• compilation and layout (only exceptionally printing) of the BSPC Conference Reportand of other joint documents from the BSPC bodies;• information activities and maintenance of the website ( www.bspc.net );• remuneration of the BSPC Secretary General;• travelling expenses for the Secretariat to Standing Committee meetings, SecretaryLevel mee tings and other relevant internal and external meetings and conferences.That does not exclude the possibility of financing other types of common activities via the JFM.The Standing Committee decides, in its fall meeting, on the nominal sum of the contributions tothe Joint Financing Mechanism in the following year.The BSPC Standing Committee agreed in its digital meeting on 15 November 20 21 in accordancewith Paragraph 11.3 of the BSPC Rules of Procedure on the same contributions for 202 2 as inthe previous years.1.4 Management of the J FMAll BSPC member parliaments contribute to the JFM according to a cost -sharing model describedin Section 11 and Annex 3 of the BSPC RoP from 20 19.At the latest at the beginning of each year, a letter of request is sent to the member parliamentsof the BSPC, asking them to remit their cont ributions to the JFM .Contributions are deposited in a dedicated account in the German Bundesbank. Since the BSPCbudgetary affairs have been administratively located at the Landtag Mecklenburg -Vorpommern,the receiving Landeszentralkasse Mecklenburg -Vorpommern administers the account. By letterof 20 December 2019 to the Secretary General of the BSPC, the Minister of Finance of the federalstate Mecklenburg -Vorpommern agreed to the further handling of the budget implementationfor BSPC funds by the State Central Treasury in the State Office for Finance until the closingdate for bookings i n December 2021. The State Parliament of Mecklenburg -Vorpommern hasagreed by consensus in its plenary session s on 10 December 2020 and on 1 5 December 2021that the Landtag will continue to perform the tasks associated with its involvement in the BSPCand support the work of the Baltic Sea Parliamentary Conference as before.The new Minister of Finance of the federal state Mecklenburg -Vorpommern agreed with a letterof 22 December 2021 to the Secretary General of the BSPC to the further handling of the budgetimplementation for BSPC funds by the State Central Treasury in the State Office for Finance untilthe end of December 2023.6 (16)The Secretary General has the right to administer and use the JFM. The right to authori seexpenses on the JFM account is vested in the Landtag administration. The account is subject toaudit by the state.All contributions to the JFM for 20 21 have been paid (see Table 1 in Section 3.1).The request letter for contributions to the JFM in 20 22 was issued on 22 December 2021.Members were kindly asked to remit their contributions no later than 22 February 20 22.Annex 3 of the BSPC Rules of Procedure lists the relative cost shares of the contributions of theBSPC members to the JFM – based on the 26th BSPC resolution now with 2 decimal places afterthe decimal point.2. Looking Back: JFM Result in 20 20The total expenditure for the JFM in 2020, as of 31 December 2020, amounts to € 150,778. Thisyields a total budget surplus of € 41,183.In summary , most results are significantly below expectations. The result for Travel for the verymost part fell below budget because meetings and events in 2020 were cancelled after mid -March due to the COVID -19 pandemic. The result for Meeting C osts similarly is well below budgetbecause they were covered more by hosting parliaments or the meetings were cancelled.Interpretation costs were almost as planned, especially because of necessary technology for thedigital meeting s and the interpretatio n. Costs for Documentation are below budget. TheInformation /Communication budget was only used for less than a quarter of the planned amount.The Standing Committee approved the Financial Report 20 20 at its meeting on 22 February2021. Furthermore, the Standing Committee unanimously decided at its meeting on 25 August2019 in Oslo to publish the Financial Report for the BSPC Joint Financing Mechanism (JFM) forreasons of transparency on the BSPC website.The Financial Report 20 20 was s ubsequently published both under the 30th Annual C onferenceand in the general information about the BSPC:https://www.bspc.net/att -7-2-draft-fr-2020-v-17022021/https://www.bspc.net/att -7-2-draft-fr-2020-v-17022021/3. Financial Re sult in 20213.1 Income in 20 21The BSPC Standing Co mmittee agreed at its meeting on 22 February 2021 on the proposeddistribution of contributions to the BSPC Joint Financing Mechanism (JFM) in 20 21.The total nominal sum of the contributions to the JFM in 20 21 was € 191,961. Previous yearssaw total projected expenditures of € 192,000. That cover s the running costs of the Secretariat7 (16)(€ 112,000) as well as the remuneration ( € 80,000 which includes de facto nearly all costs forpersonnel and technical support) of the BSPC Secretary General. Some additional personnelcosts were covered by the Landtag Mecklenburg -Vorpommern.The letter of request for contributions to the JFM in 20 21 was issued on 7 December 2020. As of31 December 20 21, the total actual income was € 191,961 (see Table 1).Table 1. BSPC Income in 20 21, EUR3.2 Result in 20 21 and Implications for the 20 22 Budget3.2.1 Result by Budget Pos itionsThe budget disposition for the JFM in 20 21, agreed by the Standing Committee on 22 February2021, appears in the Budget column in Annex 1.The total expendit ure for the JFM in 20 21, as of 31 December 2021, amounts to € 178,142. Thismeans a surplus of € 13,819 compared to the budget plan . The distribution of expenditures bybudget pos itions appears in the Result column in Annex 1.Financial Contributions to the BSPC Joint Financ ing Mechanism in 20 21, ineuros“Big” Countries Share PaidDenmark 17 968 17 968 (12.01.)Finland 17 968 17 968 (12.01.)Germany (Bundestag) 17 968 17 968 (17.02.)Norway 17 968 17 968 (12.01.)Poland (Sejm + Senate) 17 968 17 968 (17.+11.02.)Russia (Duma + Fed . Council) 17 968 17 968 (16.03.)Sweden 17 968 17 968 (12.01.)“Small” CountriesEstonia 5 989 5 989 (11.02.)Iceland 5 989 5 989 (12.01.)Latvia 5 989 5 989 (06.01.)Lithuania 5 989 5 989 (23.12.20)Regional ParliamentsBremen 3 839 3 839 (02.02.)Faroe Islands 3 839 3 839 (12.01.)Greenland 3 839 3 839 (12.01.)Hamburg 3 839 3 839 (14.12.20)Kaliningrad 3 839 3 839 (15.01.+29.06.)Karelia 3 839 3 839 (23.06.)Leningrad 3 839 3 839 (19.04.)Mecklenburg -Vorpommern 3 839 3 839 (15.02.)St Petersburg 3 839 3 839 (10.02.)Schleswig -Holstein 3 839 3 839 (15.02.)Åland Islands 3 839 3 839 (12.01.)Sum 191 961 191 9618 (16)The distribution and size of expenditures by budget pos itions in Annex 1 will be further explainedby some comments concerning the result s as well as possible implications for the budget plan in2022.In Section 1, Secretariat, the result is some € 15,000 lower than expected. The travel costs inpost 1.1 and the Meeting costs in 1.2 have been – due to the situation caused by the COVID -19pandemic – 70 % below the budget proposal . The Secreta ry Level me etings are held in Englishonly. Travel costs have been reduced by 74 %, because all events up to September 2021 werecancelled or took place digitally due to the COVID -19 pandemi c. Also, by merging with otherBSPC Committee meetings, Secretary Level Meetings' costs could be limited to 71 % of theprevious approach.The budget allocation and distribution for budget Section 1 in the 20 22 budget proposal could –due to the reasons mentioned in point 4 – be the same as in 20 21. It is the same amount as inall previous years , even though costs have significantly risen.For Section 2 , Standing Committee, the result ex ceeds the budgeted amount by € 4 ,825. Themeeting costs in 2.1 and costs for interpretation and equipment in 2.2 are for one regularmeeting in Hamburg , two digital meetings and two additional digital seminars .In terms of the total expenditure for the Standing Committee, it must be taken into account thatthe additional seminars , as decide d by the Standing Committee, were also financed from theavailable funds.The expenses exceeding the budget are due to the separately conducted digital seminar on 1February 2021, which the Standing Committee had decided on 16 November 2020 as anunscheduled project, the costs of which could have been covered by unused funds if necessary.Excluding the costs of this semin ar, only 84.77% of the planned funds for the StandingCommittee meeting were used, and with a total volume of € 12,715 are below the plannedamount of € 15,000.The budget allocation and distribution for budget Section 2 in the 20 22 budget proposal couldbasically be the same as in 20 21 and previous years , to be prepared for digital and regularmeetings.Section 3, Working Groups, shows a result which is € 910, i.e., 7 % higher than budgeted.There were no meeting costs ( 3.1) for the WG because all meetings had to take place in a digitalformat . The costs for interpretation and technical equipment (3.2) in the digital format were €5,161 higher than planned for the three meetings. T he costs for the layout for the mid-wayreport of € 1,749 (3.3) were lower than budgeted .The proposed 20 22 budget should nevertheless retain the same sum for Section 3 as in the 20 21budget and those of earlier years , to be prepared for digital and regular meetings .Basically , increased interpretation and techn ology costs must be planned as necessary for eachmeeting . The costs also vary depending on the conference location. For this reason, as inprevious years, average values for regular meetings are used which can be expected to coverthe costs incurred. If a meeting will only be in digital form , then there will be higher costs forthe technical support as mentioned in the preliminary remarks .Section 4, 30th BSPC, shows a result that is some € 4,000, i.e., 6 %, higher than budget ed. Themain reason for this were the costs for the print publication for the 30th anniversary of the BSPC(4.4). Without the costs for the layout, design, image editing and print of the 30-years printpublication, which the S tanding Committee also decided on as an additional and unbudgeted9 (16)project, only 45,826, i.e., 89.85 % of the funds for the Annual Conference , would have beenused.The meeting costs (4.1) include costs for experts and for three layouts (Integrated MaritimePolicy, Sea-Dumped Munitions , statements to the 29th BSPC Resolution) and were lower thanbudgeted. The result under 4.2 contain s the costs for the interpretation and the ne cessarytechnical support for the conference , the Drafting Committee meeting and the interp retationduring the Baltic Sea Parliamentary Youth Forum . The result for the conference report was near lyas budgeted (4.3).The total amount of the proposed budget for 20 22 should be the same as in previous years, toensure an unchanged planning basis for Sweden as the host Parliament.In Section 5, Information /Communication , the result is more than € 7,200 below budget.Only 27 % of the funds for information and communication were used.The costs for the website's personnel support and the layouts of two reports (SustainableTourism and HELCOM) were below budget.It will be tried again in 202 2 to keep the costs for information and communication as low aspossible in an adequate way. Irrespective of that, it is proposed to set aside the same budget asfor 202 1 to be able to act according to requirements and changing situations.Moreover, Section 6, BSPC Secretary , remains unchanged.In summary , it can be concluded that considerably less budgetary funds had to be used in 202 1than expected. Due to the impact of the COVID -19 pandemic, t here are much lower travel costs(Secretary) – only used at a fraction of the amount budgeted (1.1), lower costs for the SecretaryLevel (1.2), higher costs for the Standing Committee because of one of the two additionalseminars (2.), slightly higher costs for the Working Group ( 3.), higher costs for the Conference(4.), and lower costs have been incurred for information and communication (5.). Total runningcosts were, however , all in all right on target with a surplus .The surplus of € 13,819 increases the unused means.The overall disposition of the proposed 20 22 budget could be similar to the 20 21 budget.Since it cannot be excluded that in particular the costs for interpretation and technical supportwill keep rising and could exceed the plan, it is asked that the agreement is reiterated thatunforeseen meeting costs, which might exceed original budget plan positions, can be coveredby the unused means up to 10 % of the budget.10 (16)3.2.2 Resu lt by Expenditure CategoriesThe distribution of expenditures by major categories appear s in Table 2 below:Table 2. Expenditures in 20 21 by Major Categories , EURMost results are significantly below expectations. The result for Travel for the very most part fellbelow budget because meetings and events in 202 1 were cancelled or held digitally due to theCOVID -19 pandemic. The result for Meeting Costs similarly is w ell below budget because theywere covered more by a hosting parliament, or the meetings were replaced by digital meetingsor two meetings were on the same date . Interpretation costs were higher than planned,especially because they include the costs of necessary technology for the digital meeting s andthe interpretation. Costs for Documentation are below budget. The Information /Communicationbudget was only used for less than a quarter of the planned amount.The overall disposition of the proposed 20 22 budget could be similar to the 20 21 budget . Thebudgetary approaches and planning should be prepared for any situation.3.3 Balance in 20 21The balance of the JFM in 20 21, as of 31 December 2021, appears in Table 3.Table 3. Ba lance of the JFM in 20 21, EURIncome Expenditure Balance191961 178142 +13819The Income column indic ates t he nominal income for 20 21. The total result shows a surplus of€ 13,819. This has been explained in the sections above.Category BudgetPosts Budget2021 Q4 ResultTravel 1.1 20000 5220Meeting Costs 1.2, 2.1,3.1, 4.1 21000 7982Interpretation , incl. Equipment &Technical Support 2.2, 3.2,4.2 54000 68500Documentation and Expertise +Publication 30 Years BSPC 3.3, 4.3,5.2 (+4.4) 9000 6705 (+8229)Information/Communication 5.1, 5.3 8000 1506Subtotal 112000 98142Secretary 6. 80000 80000Sum total 192000 17814211 (16)3.4 Unused meansThe principles for using the unused means (“ Reserve Fund ”) are laid down in the BSPC Rules ofProcedure from 2011. The Rules state that “If additional resources are needed for organizingevents, the Standing Committee, after receiving an application from the BSPC Secretary, shalldecide on the possibility of granting additional funding”. Moreover, “The Standing Committeeshall decide on the BSPC budget reserve fund and its use”.The BSPC Sta nding Committee has agreed (31 January 2013) on the following procedure forauthori sing withdrawals from the Reserve Fund in accordance with certain provisions: Arapporteur/BSPC member who wants to examine the possibility of using the Reserve Fundcontacts the BSPC Secretary for deliberations. The Secretary then raises the issue with the BSPCChairmanship, which approves the use of the Reserve Fund. The Chairmanship and Secretaryalso report to the Standing Committee about any uses of the Reserve Fund (cf. para 11.6 in theRules o f Procedure).The Standing Committee agreed digitally (16 November 2020), in Berlin (11 November 2019),Trondheim (13 November 2018), Mariehamn ( 17 November 2017) and in Hamburg(15 November 2016) that contributions do not have to be raised with a view to the next yearbecause of the current surplus and that the same contributions as in previous years shall bepaid. The Standing Committee in Riga (6 November 2015) agreed that the surplus could be usedto develop a new website, draw up contracts to support the Secretariat with its work, specialprojects regarding the BSPC Silver Jubilee - i.e., a special brochure - and to cover unforeseenmeeting costs, which might exceed original budget plan positions . The Standing Committeemeetings in Liepāja and Riga (28 August 2016) agreed that the unused means could be used tofinance the mission to Minsk of the Standing Committee (~ € 10,000) and a 2nd edition of theSilver Jubilee brochure. The digital Standing Committee on 16 November 2020 decided that,should the planned funds have been fully used at the end of the year, the costs for the seminaron 1 February 2021 and the publication on 30 years of the BSPC would be financed from thecurrent budget surplus. There are no further considerations in this regard at present .In 201 6, the funds of the JFM were transferred from the Nordea Bank account to theLandeszentralkasse Mecklenburg -Vorpommern, which administers the account. On26 June 2015, € 168,821 were transferred into the new account.The current amount of the unused means is mainly due to the exceptional situation that fiveyears earlier , no remuneration had to be paid for the secretary for one year and the stateparliament of Mecklenburg -Vorpommern provided additional perso nnel support and due to thepreviously mentioned savings in 2020 and 2021 because of the COVID -19 pandemic .On 31 De cember 20 20, the amount of the unused means was € 129,712.On 31 December 2021, the amount of the unused means was € 143,531.12 (16)3.5 Summary of the Financial Result in 20 21The total expenditure for the JFM in 20 21, as of 31 December 2021, amounts to € 178,142. Thisyields a total budget surplus of € 13,819.In summary , it can be concluded that most results are significantly below expectations.There were much lower costs for Secretary (1.), higher costs for the Standing Committee (2.),slightly higher costs for the Working Group meetings (3.), lower costs for the Conference (4.) –without the costs for the print publication on the 30th anniversary of the BSPC -, lower costshave been incurred for the technical support for the website (5.). Moreover , the total runningcosts were lower than planned.Apart from the savings in 202 1, the overall disposition of the proposed 202 2 budget could besimilar to the 202 1 budget (see under 4. below).Since it cannot be excluded that in particular the costs for the management of the meetings,especially for interpretation and technical support , will stay high due to the COVID -19 pandemicand could exceed the plan, it is asked, as in former years, that the agreement is reiterated thatunforeseen meeting costs, which might exceed original budget plan positions, can be coveredby the unused means up to 10 % of the budget. This could also include, as in previous years,special projects which need additional personnel support.13 (16)ANNEX 1BSPC Secretariat/31.12.20 21Financial Result 20 21 (euros )Budget Post Result2020 Budget2021 Result as per31.12.202 1 Comments1. Secretariat (3 meetings) 3 meetings held1.1 Travel (Secretary) to all BSPC meetings+ other relevant meetings/events 2708 20000 5220 (26 %)1.2 Secretary Level meeting costs 1218 2000 1428 (71 %) Digital II: technical supportSubtotal 3926 22000 6648 (30 %)2. Standing Committee (4 meetings) 3 meetings + 2 Seminarsheld, 1 cancelled2.1 Meeting costs 1558 6000 - (0 %)2.2 Interpretation, incl. technical andorganisational support, equipment 16842 9000 19825 (220 %) Seminar I: 7110 (2457interpretation, 4653 techn.support )***SC I: 5933 (1994interpretation + 3939 techn.support )Seminar II + SC II: 2588(997 interpretation + 1591techn. support )**SC Hamburg: 4194(interpretation)Subtotal 1840 0 15000 19825 (132 %)3. Working Group (3 meetings) 3 meetings held3.1 Meeting costs, incl. external experts - 3000 - (0 %)3.2 Interpretation, incl. technical andorganisational support, equipment 6316 8000 13161 (165 %) Digital l: 5396 (1993interpretation + 3403 techn.support )Digital ll: 2588 (997interpretation + 1591 techn.support )**Digital III: 5176 (1993interpretation + 3183 techn.support )3.3 Documentation 1501 3000 1749 (58 %) Layout mid-way report CCBSubtotal 7817 14000 14910 (107 %)4. Digital 30th BSPC, 202 14.1 Meeting costs 2200 10000 6554 (66 %) Experts; report IMP (1942),report sea -dumped munitions(1909), report statements 29thBSPC (1513)4.2 Interpretation, incl. technical andorganisational support, equipment 30804 37000 35514 (96 %) DC: 5652 (2469 interpretation+ 3183 techn. support )BSPYF: 3629 (1993interpretation + 1636 techn.support )30th: 24658 (15816interpretation +8842 techn. support )Website: 15754.3 Conference report ENG 3437 4000 3758 (94 %)Report Annual Conference:Text (1309), Layout (2449)4.4 30-Years Publication 8229 Layout, design, image editingand print ***Subtotal 36441 51000 5405 5 (106 %)5. Information/Communication5.1 BSPC website + other outreach - 5000 1131 (23 %) Secretariat support AnnualConference (1131)14 (16)* The concrete amount of all contributions is: 191,961 EUROThe detailed ratio of revenue to expenditure is as follows: 178,142 EURO: 191 ,961 EURO = 92.80 % (rounded: 93 %)** The invoices for the interpretation and the equipment were split because the meetings of the SC, Seminar and WGtook place on the same day (31 May 2021) and were covered by the same contract.*** In the case that in 2021, the budget for the current plans is fully utilised, the BSPC Standing Committeedecided on 16 November 2020 that the costs for two additional projects would be financed from the unused means:A digital seminar on democracy in a c hanging landscape anda print publication on the 30th anniversary of the BSPC.Surplus 202 1: € 13,819 (Surplus 2020: € 41,183)Unused means per 31 December 202 1: € 143,531 (2020: € 129,712)5.2 Layout of reports 2319 2000 1198 (60%) Sustainable Tourism (630),HELCOM (568)5.3 Technical preservation websitefunctionality 1875 3000 375 (13%) Personnel & technical support,domainSubtotal 4194 10000 2704 (27%)Total Running Costs 70778 112000 98142 (88%)6. BSPC Secretary 80000 80000 80000 (100%) RemunerationGrand Total 150778 192000* 178142 (93%) *15 (16)ANNEX 2Joint Financing Mechanism of the BSPC SecretariatRelative Shares of Contributions to the JFM in 2021The relative cost shares of the contribution or the BSPC members to the JFM are listed below:Member Parliament Share %*DenmarkFinlandGermanyNorwayPolandRussiaSwedenEstoniaIcelandLatviaLithuaniaBremenFaroe IslandGreenlandHamburgKaliningradKareliaLeningradMecklenburg -VorpommernSt PetersburgSchleswig -HolsteinÅland Islands 9.369.369.369.369.369.369.363.123.123.123.122.002.002.002.002.002.002.002.002.002.002.00Total 100.00*rounded16 (16)